safety and health management systems
Program Description

Program Materials

The Central Safety & Health Committee

The Task Groups

Implementing the System

Assistance

Past Experience/Clients

Contact us about this system

Program Description
The two key elements of any effective safety, health and environmental management system are management leadership and action, and employee involvement and acceptance.

This system utilizes the two key elements and all other important elements to effectively manage the process. Top management leads the system, and line managers and employees serve on teams to help manage the eight cornerstones of an effective safety and health system. Those cornerstones are:

  1. Safety Activities and Promotion
  2. Inspections and Audits
  3. Education and Training
  4. Incident Investigation
  5. Emergency Preparedness
  6. Housekeeping
  7. Health and Environment
  8. Rules and Procedures

This Central Safety and Health Management System has been successfully implemented in hundreds of organizations by CTJ consultants, since 1978.

A typical reduction in injuries and illnesses and associated costs
is 40% to 50% at the end of one year.

Program Materials
This program is supported by work books and a training video for establishing and maintaining an effective safety and health program.

The safety and health manuals serve as guides for coordinating, training, implementing, maintaining, and reviewing the safety and health program. They are packaged as a set in two 3-ring binders, or can be sold in individually spiral bound editions.

  • Safety and Health Coordinator’s Manual
  • Committee Member’s Manual
  • Supervisor’s and Staff Manual
  • Instructor’s Manual
  • Eight Task Group Manuals

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The Central Safety & Health Committee
The system organizes line management by forming a management team, the Central Safety and Health Committee (CSHC), and eight task groups chaired by department head level managers and supervisors with employees as task group members. The ranking facility manager chairs the Central Safety and Health Committee and all eight task group chairmen are committee members. The committee meets monthly to receive reports from the eight task groups concerning their reviews, findings, and recommendations. The committee makes decisions and establishes policy.

Eight CSHC task groups, composed of a manager as chairperson and supervisors and employees as members, meet monthly to review, discuss, and develop recommendations concerning specific assignments. The task group chairperson meets monthly with the CSHC and reports on task group activities and recommendations. Each member of a task group is assigned specific task group responsibilities and attends at least one CSHC meeting each year. In some cases the member reports on his or her assignment. OSHA and EPA regulations pertaining to the task groups’ activities are coordinated by the task group. Pertinent OSHA checklists are provided with each task group manual

Task Groups

  1. Safety Activities and Promotion
  2. Inspections and Audits
  3. Rules and Procedures
  4. Education and Training
  5. Health and Environment
  6. Fire and Emergency
  7. Incident Investigation
  8. Housekeeping

central safety and health management system

SAFETY ACTIVITIES
The Safety Activities task group is responsible for selling and promoting the safety and health program throughout the organization. They ensure that all employees know about and are involved in the program. Safety publicity, communications, bulletins, signs, contests, awards, etc., are some of the things the Safety Activities task group would
coordinate. Return to Task Group List

INSPECTIONS AND AUDITS
The Inspections and Audits task group is responsible for coordinating all safety and health inspections and audits throughout the organization. They will ensure that the inspections are listed, scheduled, inspectors are trained, reports are prepared, and defects are corrected. Return to Task Group List

RULES AND PROCEDURES
The Rules and Procedures task group is responsible for coordinating all general safety rules and procedures throughout the organization. They ensure the rules and procedures are known, understood, and followed. Return to Task Group List

EDUCATION AND TRAINING
The Education and Training task group is responsible for coordinating all general safety and health training throughout the organization. They will ensure that new and current employees are trained to perform their assignments properly, the safe way, and the right way. All safety meetings will be reviewed by this task group. Return to Task Group List

HEALTH AND ENVIRONMENT
The Health and Environment task group is responsible for coordinating all health and environmental activities throughout the organization. They will help ensure that potential health and environmental hazards are recognized, evaluated, and controlled. They will conduct routine audits of potential hazards and report their findings to the CSHC. Usually one member chairs an environmental team and another member an ergonomics team. These teams meet separately from the task group. Return to Task Group List

FIRE AND EMERGENCY
The Fire and Emergency task group is responsible for coordinating all fire and emergency activities throughout the organization. They will help ensure that the organization’s emergency plan is current, effective, and properly maintained. All potential emergencies would be reviewed by this task group including fires, explosions, medical emergencies, natural disasters, spills, gas releases, etc. Return to Task Group List

INCIDENT INVESTIGATION
The Accident Investigation task group is responsible for reviewing all accident investigations to ensure they are properly conducted. They will determine if the basic causes of the accidents were determined and effective corrective measures are taken. Return to Task Group List

HOUSEKEEPING
The Housekeeping task group is responsible for coordinating the organization’s housekeeping program. They ensure that the proper level of housekeeping is maintained throughout the entire organization by conducting routine housekeeping audits and reporting their findings and recommendations to the CSHC. Return to Task Group List

Implementing the Central Safety & Health System
Implementing the program involves a minimum of five on-site consulting days to review the organization’s current programs and operations, and train managers, supervisors and employees.

Each manager and supervisor receives at least 3 hours of training. Individuals serving on task groups receive an additional one hour and forty-five minute training session. Program implementation manuals are available for all participants.

Special Task Group Training Sessions, other than the 1 hour and 45 minute sessions, are available as desired. Assistance in preparing safety manuals, rules, and procedures is also available. For compliance with applicable standards, specific OSHA standard compliance checklists and protocols can be prepared. The following is a breakdown of the implementation process.

  • Safety and health system evaluation and picture taking, and a one- to two-hour presention of the system to top management
  • Report preparation of findings and recommendations
  • A series of three-hour training seminars for all Managers, Supervisors, and Staff
  • Task Group Training: Eight one hour and 45-minute sessions over two days and one 30-minute meeting with CSHC
  • Follow-up at six months with all eight task groups, 45 minutes with each group, one 30-minute meeting with the CSHC. All to take place over an eight- to nine-hour period.
  • Follow-up at 12 months as above

Assistance
CTJ Safety Associates not only provides the Central Safety & Health Committee and task groups with training and training manuals, but continues serving as a safety and health professional resource. Packaged compliance programs for OSHA standards, training programs, and periodic on-site reviews and evaluations are also available.

For additional information about this system or to set up an appointment for implementation, contact us via e-mail or call (919) 466-7506.

Central Safety and Health Committee ... A Proven System
This management system implemented by CTJ Safety consultants is used by hundreds of organizations throughout the nation and in Canada. They include the following industries:

  • Textiles
  • Chemicals
  • Paper
  • Food Processing
  • Tobacco
  • Garment Manufacturers
  • Metal Fabrication
  • Steel
  • Local Government
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